Associate Orchestra Personnel Manager
February 15, 2018
The Los Angeles Philharmonic Association is currently seeking an:
Associate Orchestra Personnel Manager
Founded in 1919, the Los Angeles Philharmonic Association's mission is to perform, present, and promote music in its varied forms at the highest level of excellence to a diverse and large audience, both at the Walt Disney Concert Hall and the Hollywood Bowl. The Los Angeles Philharmonic Association is dedicated to continuing its pre-eminent status in the music world of the 21st century.
The Associate Orchestra Personnel Manager is accountable for administering the personnel of the Los Angeles Philharmonic. This includes all personnel activities and services, preparation and maintenance of payroll and other records, hiring substitute and extra musicians and coordination of auditions. Working together with the Orchestra Personnel Manager (OPM), the Associate Orchestra Personnel Manager will also be responsible for administrative functions of the Orchestra Personnel Office including communication with musicians, attendance tracking, schedules, mail distribution, reports and general correspondence.
- Responsible for the day to day operations and administration of the Orchestra Personnel Office, such as communication with other LAPA departments regarding Orchestra issues, maintaining ongoing supportive and informative relationships with the Orchestra members, conductors and LAPA staff.
- Prepares charts and rosters needed for the performing and rehearsal activities of the Orchestra, including records of split orchestras, string reductions, rotation and relief, rehearsal schedules, personnel lists, parking lists, vacations, and requests for time off.
- With the OPM, maintaining required instrumentation on stage. Coordinates information with OPM, Library and Production team.
- Hires extra musicians and ensures required employment forms are completed along with providing scheduling and policy information.
- Coordinates travel for out-of-town musicians
- Obtains working visas for foreign orchestra musicians
- Maintains records of attendance at all services. Tracks and documents musician attendance records and prepare absentee/tardy letters as needed.
- Monitors rehearsals and concerts to see that they begin and end according to contractual requirements.
- Supports the OPM in implementing and monitoring various contractual issues and policies such as length of intermissions, stage conditions, and parking.
- Participates in production meetings.
- Preparation of payroll and budget projections related to the Orchestra, extra musicians, overtime, doubling, radio broadcasts and recording sessions, and auditions.
- Coordinates the audition process, participates in execution of all auditions, manages backstage operations and oversees audition assistants.
- Oversees onboarding and orientation of new Staff Musicians and substitute/extras Musicians.
- Responsible for updating and maintaining OPAS information.
- Performs other duties as directed as they pertain to Orchestra Personnel.
- Bachelors’ degree or equivalent with emphasis on humanities and some arts management.
- Five to ten years of experience of orchestra personnel management and administration of collective bargaining agreements.
- Formal musical training or equivalent experience desirable; knowledge of classical music repertoire.
- Excellent interpersonal and communication skills. Considerable tact required in most duties or tasks performed to achieve results.
- Expertise in organizing details; mathematical aptitude.
- Computer literacy; ability to work with spreadsheet, database, and word-processing software systems. Microsoft Office, Google Docs/Calendar proficiency
- Ability to work with confidential information and material and use discretion.
- Capacity to work independently and make critical decisions in emergency situations
- Must be able to work normal business hours as well as evenings, weekends and holidays
How to apply:
Complete the online application by clicking here.
- Complete the application with all pertinent information.
- At the end of the application, a confirmation page will appear when your submission has been successful
An Equal Opportunity Employer: It is the Los Angeles Philharmonic Association’s policy to provide equal employment opportunity for all applicants and employees. The Association does not discriminate on the basis of race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, genetic information, marital status, gender, gender identity, gender expression, military status, veteran status, or any other basis protected by federal, state, or local law. Consistent with the law, the Association also provides reasonable accommodation for disabled applicants and employees in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act, for pregnant employees who request an accommodation with the advice of their health care providers, for pregnancy, childbirth or related medical conditions; for employees who are victims of domestic violence, sexual assault or stalking; and for applicants and employees based on their religious beliefs and practices.
The Los Angeles Philharmonic Association will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the FCIHO.
For auditions information, please visit the Auditions page .
For inquires about employment for Security, Guest Services, or Building Operations at Walt Disney Concert Hall, please contact the Music Center by email at email@example.com or fax at 213.972.0721
Please note: The Los Angeles Philharmonic Association will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the FCIHO.